Columbia TN Kids Guide

Terms and Conditions for Sponsorships and Featured Partners

Last updated: February 26, 2026

Thank you for your interest in partnering with the Columbia TN Kids Guide. These Terms and Conditions outline how sponsorships and featured partnerships work.

1. Full Sponsorship Terms and Conditions ($125 per quarter)

1.1 Sponsor Eligibility
Sponsorships are available to a wide range of local businesses that serve families in Middle Tennessee, including but not limited to medical providers, real estate agents, financial and insurance professionals, therapists, local shops, wellness providers, and general family-focused services. Sponsorships are not limited to kid-focused businesses. All sponsors must align with the family-centered purpose of the guide, and placement is at my discretion.

1.2 Sponsorship Benefits

  • Weekly sponsor logo placement in the “This Week’s Sponsors” graphic at the end of weekly event roundup posts on Instagram and Facebook
  • One dedicated sponsor post per month on Instagram and Facebook (three per quarter), created in collaboration with you
  • Listing on the Sponsors page (logo, description, link)
  • Inclusion in the weekly email newsletter once it launches (at no additional cost)

1.3 Sponsored Content Disclosure
All sponsor visibility includes appropriate disclosure language (“Sponsored Post” or “Paid Partnership”) per social media and FTC guidelines.

1.4 Sponsorship Spots
Limited to 4 per quarter (total partners across sponsorships and featured partners limited to 5 per quarter). First-come, first-served based on payment received.

2. Featured Partner Terms and Conditions (Promo code partnership + optional add-ons)

2.1 Featured Partner Eligibility
Best for kid-focused businesses, fitness studios, family dining, and play spaces we know and recommend to families. Max 4 spots, only available if sponsorship slots remain under total limit of 5 partners per quarter. Placement at my discretion.

2.2 Featured Partner Benefits

  • One post per quarter and one story per month featuring your promo code
  • Promo code mentions anytime I share your business visits, experiences, features, events, or activities

2.3 Promo Code Partnership (Required)

Featured Partners agree to use a Kids Guide promo code for the full quarter. Together we will choose one of the following structures, based on your pricing and what is sustainable for your business:

  • Option A: A small credit to me for each family that signs up and mentions the Kids Guide promo code (no family discount). This is typically in the range of 5–10% of the registration amount, with a clear dollar amount agreed on in advance.
  • Option B: A small discount for families who use the promo code when signing up, along with a smaller credit to me. Together these usually total no more than 10–15% of the registration amount, with exact amounts agreed on in advance.

Amounts finalized before quarter starts. I handle monthly tracking via simple check-in.

2.4 Optional Add-ons

  • Website listing as “Featured Partner”: $60 per quarter
  • “Preferred Partner of Columbia TN Kids Guide” digital badge: $30 per quarter

2.5 Disclosure
Posts and stories include “Paid Partnership” disclosure where required.

3. Payment Terms

3.1 Pricing

  • Full Sponsorship: $125 per quarter (upfront)
  • Featured Partner: Promo code credits (required) + optional add-ons ($60 or $30 per quarter, upfront)

3.2 Payment Method
Venmo Business: Columbia TN Kids Guide. Formal PDF invoices available. Add-on benefits begin after payment received.

3.3 Quarterly Schedule
Q1: Jan-Mar, Q2: Apr-Jun, Q3: Jul-Sep, Q4: Oct-Dec. Mid-quarter prorated at discretion.

4. Content and Communication

4.1 Materials
Sponsorships need logo, description, link. Featured Partners provide business details for code promotion.

4.2 Response Times
Partners must respond within 24 hours. Late materials may delay content.

5. Cancellations and Refunds

Non-refundable once term begins. Pre-term cancellations may be refunded at discretion.

6. Brand Alignment and Right to Refuse

I may decline/terminate partnerships misaligned with family audience. Pre-term refunds if declined.

7. Content Rights and Liability

Partners retain their materials rights. I retain created content rights. No guaranteed performance/reach. Partners responsible for info accuracy.

8. Agreement

Payment or partnership agreement = acceptance of all terms above.